Are Your Mobile Devices Violating HIPAA?
Are you using a mobile device, like an iPad or an Android phone to access any client information?
Wake up the device(s) you are using to interact with clients and store their PHI.
Did you have to enter a passcode?
Unsecured Devices are a HIPAA Violation
If it's a mobile device, I'm hoping that at the very least you are using a passcode, but if it's not, immediately access your settings and set up passcode protection. The longer the number, the better the security.
You'll also want to make sure you can remotely wipe your device in case it is lost or stolen. If it falls in water and gets frizzled (and I'm not saying that has ever happened to me while at a family party on New Year's Day), you won't be able to remotely wipe your device but never fear, no one will ever be able to access anything on that device ever again.
Have you considered your computer? Securing access to your personal computer is something that is often overlooked. It's annoying to have to enter a password every time you want to wake up your computer, but having that password ensures that no one can access PHI. If you share you computer with your family, you can set up each family member as a user, which is sort of like having a separate computer for each person in your family.
It's simple and easy to set up appropriate security settings on your devices and necessary for protecting PHI. With these safeguards in place, if anyone wants to get into your device and steal PHI they're going to have to up their game and be like Tom Cruise in Mission Impossible:
About the Author
Annie Frisbie, MA, IBCLC is the creator of the Lactation Consultant Private Practice Toolkit, a collection of books, resources, legal forms, training manuals, and workbooks designed to help private practice lactation consultants build a private practice that’s ethical, profitable, sustainable, and enjoyable.
In 2018 she was honored with the US Lactation Consultant Association's President's Award. Through her popular blog, online store, podcast, and one-on-one coaching, Annie has helped thousands of lactation consultants grow their businesses with simple systems that make their lives feel easier and more joyful!